BELOW NOTED PROPOSAL WAS SUBMITTED TO DIRECTORATE IN 2012. KINDLY GO THROUGH IT AND SUBMIT YOUR VIEWS SO THAT FRESH PROPOSAL BE MOOTED AS PER WILL OF THE MEMBERS AFTER AMENDMENTS
Subject:
Regarding organizational Restructuring in Department of Posts.
Reference:
letter No. 23-1/2012-PE-II dated 10-5-2012
The
department has issued the above letter calling view of the Association
regarding organizational restructuring in DOP. It is seen that main stress of
the department is to help executives structure their enterprise to create
accountability for results. This move of the department is appreciable
and will definitely go a long way, if done, keeping in view the interest of
organization as a whole and administrative side particularly.
With
the invent of technology on DOP and Consequent upon introduction of new
business branches, the Department of Posts is on the verge of conversion into a
dynamic organization with projects like changing ambience of the offices,
providing good working environment to the staff, providing comfort to potential
customers or visitors and various long lasting projects like Digitization of
Records, Core Banking, Mail Optimization, Consumer Price Index, Aadhaar
Technology, Biometric systems etc and to the most adhering to the norms fixed
on citizen charter. All these projects are being implemented with the support
and incessant hard work of IP cadre, PS Group “B” officers who are proposed to
be elevated to Class-I with the proposal to upgrade Class-II Divisions to
Class-I. It will not be wrong to say that the total responsibility for
successful implementing the various innovative schemes has virtually devolved
on the IP and ASP/Group “B”. Thus without taking into consideration career
prospective of IP/ASP/Group “B” officer no organizational Restructuring will
work.
There
has been no upgrading or cadre restructuring of the apex Grade of these cadres.
Owing to extreme stagnancy there is resultant frustration amongst the
incumbents of this cadre. Even after acquiring long years of experience and
expertise they are not elevated to Group “B” what to say of Class-I. All these
are not only the root cause of frustration amongst the IP cadre but these are
also an impediment in effective execution of administrative policies and plan.
This is bound to have an adverse impact on the efficiency of the department.
Thus, cadre review along with proposed organizational Restructuring is the
solution.
An
inspector of post offices feels over burdened at the beginning of his
career as he has to do every type of work in his office may be of a
peon in his own office, clerk & typist as it is a single man office who
bears the brunt of all failings in the department as he is at the lowest rung
in the administrative hierarchy. “The results – he thinks of leaving the department
to join other establishment thereby brain drain. No organization can last long
with the service of its frustrated employees. It is therefore necessary to
strengthen the backbone of the department with a fair deal.All existing Sub
Divisions should be provided office staff and post of Mail Overseer can be
converted to Asstt. Inspector (PA cadre/system manager).
At
present 141 HSG-I postmaster posts are filled from ASPs, now in view of
Postal Directorate letter no 4-19/2012 – SPB – II dated 02.05.2012, the
provision of filling up of HSG I posts by ASPOs will not be possibly operated
thereby diminishing our promotional prospects. In order to compensate IP/ASPs
and to keep us in administration hierarchy separate posts of SP (Technology
& BD) may be created in each proposed class-I division.
It
is one of the best ideas and will be in the betterment of things if
organisational restructuring is done along with cadre review in the revised
format in view of changed scenario.
However
in view of the terms of reference of Committee the views of IPASP Association
are as under:
Creation
of new Postal Divisions and Regions as well as upgradation of Class II
Divisions into Class I Divisions: In our beloved country there are 28
States and 7UTs so all the states and if justified UTs should have independent
Circle HQ, the concept of Region should be dole out. To avoid duplicacy of
work RO may be merged with Circle by creating the post of PMG (BD &
Technology).However bigger States can have more than one independent Circle(s)
on the Telecom Circles analogy. The Class-II postal Division should be
upgraded to Class-I in the following format:
General
administration: The posts of ASP (HQ) and that of sub
divisional heads can be included in this category under the control of Class-I
Divisions. All the posts of ASP (HQ) and IP/ASP (Sub Divisions) should be
elevated to PS Group “B”. Examination system as in vogue presently should be
dispensed with immediately as it is creating junior/senior impediment. Only
experienced Inspector line officials should be promoted to PS Group “B” those
should be further elevated to Class-I There should be no entry of General line
official in the General administration. Their entry should only be restricted
to Sr. Postmaster Cadre only.
Inspection & investigation: A
separate Inspection and investigation units should be created at Circle level.
This can be compositions of Inspectors headed by PS Group ’B’ officers under
the control of DPS (IR/INV) by creating new posts of JAG. Beside
investigation/vigilance visits, the inspection work of all the HOs /divisional
offices and bad offices should be entrusted to this unit. The other inspection
work can be done by Sub Divisional officers along with his set team.
Consequently upon introduction of Core Banking Solution (CBS) on DOP and
decentralization of PLI ,there is need to have separate inspection team
to inspect and monitor the work of CBS &PLI at Circle level. So it is
suggested that two units one for CBS on the pattern of Banks and PLI should
also be established under the control of Class-I officer.
Business, technological & allied works: The
present incumbent working as System Manager & MEs can be posted on
the basis of some benchmark to be fixed by department on justified posts
immediately by creating equal number of Post. They can put under the
supervision of PS Group “B” officer by creating the post of SP (Technology) in
each Class-I division.
Sr. Postmaster Cadre: As
per Postmaster recruitment rules 2010, 25% of posts in the grade of Sr.
Postmaster are to be filled up by promotion of Postmaster Gr.III with 2 years
of regular service in the grade including regular service in HSG- I and 75%
through IPs only through LDCE. Further the Sr. Postmaster will form part in
combined Group “B” officer list after availing one opportunity of elevation
through examination so department should do away with PS Group “B” examination
system which is otherwise also giving rise to litigations. The presently
working general line PS Group “B” officer may be posted as Sr. Postmaster
en-block particularly in view of DOPT instructions to keep IP line separate
from general line. There should be no entry of General line officials to administration
& vice versa. Even the Inspector Post appeared in Sr. Postmaster exam after
rendering 6 year service as IP should have no right to come back to the
administrative line. In Class-I such promote should only be posted as Chief
Postmaster on Class-I posts.
ü Organizational
restructuring of field formations: At present, duplicacy of work is being
done in Regional Offices. Hence, there is no need of RO.There should be only
Circles. All establishment working in ROs be shifted to Circles and utilised for
implementation/monitoring of decisions of the Department. Each revenue District
should have atleast Class-I division(s) and Tehsil/Taluka should have Class-II
Sub Division. In case any extra division i.e more than one division is
justified in any particular District as per existing norms or being framed by
the committee then the district can have two or more divisions.
ü Upgradation
of Post Offices: There should not be any single handed SO in the DOP and
as such all single handed SOs may be considered for closure and existing
manpower be utilized in other needy post offices. Status of all triple handed
SOs be upgraded as LSG/PM Grade-I converting them into a delivery Post Offices. Simultaneously
the Status of all LSG/PM Grade-I SOs be upgraded as HSG-II/PM Grade-II and
that of HSG-II/PM Grade-II HOs/SOs be upgraded as HSG-I/PM Grade-III. There
should not be any departmental Post Office with in the distance of 2Km.
ü Creation
of Posts of Assistants / Sorting Assistants Posts in view of the increased need
of System Administrators. With the enormous increase of work pressure on
the Postal Sub-Divisional Heads, one post each of PA and system manager should
be attached with the Sub-Division to look after computer related work of the
post offices under the control of respective sub division and other clerical
work.
In my views, there is no harm to upgrade
Class-II divisions to Class-I but simultaneously the posts of ASP (HQ), ASP
(Sub Divisions) must be upto PS Group “B”. This will definitely prove result
oriented and every cadre will provide their true commitment to various policies
and programmes of the department by ensuring its successful implementation. All
the Sub Divisions may be upgraded to Class-II level and should be provided with
adequate infrastructure and manpower as the work in the sub Divisions has been
increased manifold and without the assistance it is difficult to run the Sub
Division efficiently.
