Postal Officers Association, CHQ, New Delhi
Central Working Committee – 17.09.2022
At YWCA, Ashoka Road, New Delhi.
Draft Minutes of the CWC
1. The Central Working Committee of the Postal Officer’s Association, CHQ commenced on 17.09.2022 at YWCA conference Hall, Ashoka Road, New Delhi at 10.00 hrs as scheduled.
2. Out of 15 office bearers of the CHQ, 11 attended the CWC.
3. And out of 16 Circles, where POA is functional, 8 circles attended the CWC as detailed below:-
Sl No. | Name of the Circle where POA is functional | Name of the Circle which participated |
1. | Bihar | Bihar |
2. | Tamilnadu | Tamilnadu |
3. | Rajasthan | Andra Pradesh |
4. | Maharashtra | Telangana |
5. | Assam | Uttarkhand |
6. | Andra Pradesh | Uttar Pradesh |
7. | Telangana | Karnataka |
8. | Odhisha | Delhi |
9. | Kerala | Rajasthan |
10. | Madhya Pradesh |
|
11. | Uttarkhand |
|
12. | West Bengal |
|
13. | Gujarat |
|
14. | Uttar Pradesh |
|
15. | Karnataka |
|
16. | Delhi |
|
Out of 16 Circles, 9 Circles participated in the CWC. President intimated that required quorum is available for the CWC and formally inaugurated the CWC.
4. Shri. Amit Kumar, CS, POA Delhi welcomed the gathering and the reception committee has welcomed President, General Secretary, Finance Secretary and Shri. Roop Chand all the members to the CWC.
5. Shri. E Durairajan, CHQ President in his Presidential address emphasized for ensuring functioning of Association in all Circles and intimated that, after AIC at Chennai in February 2021 and new body was formed in many Circles. And stated that, due to Covid pandemic, CWC was conducted virtually to settle the issues relating to JTS Group A DPC, but cannot succeed in arriving a common decision.
President informed the CWC members that, a team headed by our GS visited Directorate on 16.09.2022 and had a healthy discussion with DG, Member [P] and with other officers of Directorate.
6. President intimated that, financial position of CHQ is very poor and requested all Circles to contribute to CHQ and also requested Circles to remit the quota of Subscription. Finance Secretary also emphasized the importance of remitting CHQ quota in the account No. 010019100269 standing open at Bankipore HPO at Patna.
7. General Secretary thanked Directorate & Delhi Circle and their team for making all arrangements for the successful conduction of this CWC.
8. General Secretary intimated that the CHQ has taken steps to revive the Association at Karnataka, UP, Rajasthan & Haryana and promised to revive the remaining circles early [Punjab, Jharkhand, Chatisgarh, J & K, NE].
9. GS requested the members to observe silence for 2 minutes in remembrance of the following members who lost their life:
a. Late Anil Kumar, CPMG, Bihar Circle.
b. Late Tiak Raj, SPOs, Chamba, HP Circle
c. Late Nirmal Shrivastava
d. Late R S Gaikwad, APMG, Pune
e. Late Vipin Malhotra
f. Late Ugrasen
g. Late Srinivasan, SPOs, Nagapattinam, TN
h. Late M S Khan Zei
i. Late L K Ganagadaran, Kerala
10. GS explained the details of periodical meeting conducted with Secretary Posts, DG Posts, Member [P], DDG [P], DDG [FS] & DDG [Estt]. The following issues were discussed in the meeting:
a. Convening of JTS DPC early
b. Extension of non-functional grade to PS Group B Officers.
c. Cadre restructuring.
11. GS also informed that, he met Secretary Posts at PTC Dharbanga on 29.04.2022 and discussed the following subjects:-
a. Long pending JTS Promotion
b. Repatriation / Re-allotment of PS Group B Officer, working outside home circle.
c. Promotion of Government Servants through LDCE against whom disciplinary cases are pending.
12. GS explained the details of discussions held on 16.09.2022 at Directorate as detailed below :-
a. Cadre restructuring
b. JTS Group A
13. GS explained the steps taken by the CHQ to have a consensus in having a decision for ensuring DPC for JTS at an early date. He intimated that there was a plan for conducting a CWC at Hyderabad but it could not materialize for one or two reasons and intimated that, a virtual CWC was conducted in Feb 2022 to have a detailed discussion on JTS Group A DPC.
14. GS presented a copy of minutes of the virtual CWC held on 20.01.2022. President requested for confirmation of the Virtual CWC meeting and the august body approved the minutes unanimously.
15. GS explained the details about progress of JTS Group A DPC process as detailed below:-
a.
b. President emphasized the need for having extended panel for JTS Group A DPC so that, equal number of officers who retired will also get promotion.
16. President sir requested views of members on preparation of Seniority List. Members expressed their views, Smt. Renuka Bhat, requested the Association to take the interest of LDCE members who joined after an Exam which was conducted belatedly by the Department. Shri. Paramanand explained that, as an individual he has different views and as a Association we have a view for the common interest of the members. It was intimated by GS that, it was requested to Directorate to go ahead with publication of final seniority list either as per DoPT directions or as per Court orders.
17. There were very serious omissions on the maintenance of APARs. Non availability of APARs results in abnormal delay in conducting DPCs and if maintenance of APAR is done through Sparrow then all the issues relating to APAR in respect of PS Group B Officers can be settled. Maintenance of APAR for all PS Group B Officers to be maintained in Sparrow so that, issues relating to APARs can be resolved and timely maintenance of APARs can be ensured. It was decided to take up with Directorate and to pass a resolution for the same.
18. Regarding JTS Group A, detailed discussions were there based on CAT orders and High Court case and issues regarding conduct of JTS Group A for limited years only now and it was emphasized for conducting JTS DPC for all the pending years. It was decided to take up with Directorate to, complete DPC for 7 years vacancy [and not to complete it for 3 years] with extended panel so that, equal number of officers against retirement cases can get promotion early. It is to be specifically emphasized for completion of JTS DPC process as early as possible.
19. It was presented by Shri. K Siva Shankar, AGS that, Directorate is fixing timelines to Circles for completion of DPC & LDCE every year on time for PS Group B so that, all issues created in Seniority because of delayed conducting of DPC & LDCE is not repeated again.
20. GS requested permission for filing a CAT case for Rs.5400 GP after completion of 4 years in PS Group B cadre from 01.01.2006. All Circles agreed to contribute for the Court cases and Circles to contribute Rs.30,000 for legal expenditures. It was decided to file a case on behalf of the Association at CAT Hyderabad.
21. It was requested to have fresh nominations for next AIC and UP & Bihar Circle has agreed to host the Conference in first week of April 2023.
22. It was agreed by the members that, in next AIC participation from all Circles should be ensured and formation of body at all Circles to be ensured.
23. GS presented a detailed proposal for Cadre restructuring before the CWC. Detailed deliberations were there on the proposal and finally it was decided to allow the GS to submit the proposal to the Department. And 15 days’ time was given to CWC members to submit suggestions and modifications in the proposal and a final proposal will be presented by GS before it is submitted to Directorate.
24. Resolutions: -
a. Reduction of number of Inspection days from 100 days to 50 days.
b. APAR maintenance through SPARROW.
c. DPC & LDCE on time.
d. Annual Health Checkup for PS Group B officers.
25. Shri. K Siva Shankar, AGS summed up the deliberations had from morning as detailed below:-
a. Minutes of last virtual CWC was confirmed by the body.
b. It was decided to address to the Department to conduct JTS DPC for 7 years instead of 3 years.
c. It was decided to permit GS to submit a detailed proposal for Cadre Restructuring and 15 days’ time was granted to all CWC members to submit suggestions & modifications in the proposal.
d. It was decided to file a case at CAT Hyderabad and all Circles to donate Rs.30,000 for the legal expenses.
e. It was decided to urge the Department to release the seniority list as per DoPT norms or as per Court orders.
26. President has thanked Delhi Circle for such a wonderful arrangement for this CWC and also expressed his happiness on the number of participants in the CWC. He has assured to take up the cases discussed in CWC with Directorate and also to take action to revive the remaining circles at early date.
27. GS expressed his sincere thanks to President for his active participation in association activities and he also thanked Delhi Circle and Shri. Amit Kumar, CS Delhi Circle for excellent arrangements for the CWC. He also thanked the entire team of POA Members available in Directorate for making the visit at Directorate a success one and for every effort to settle all the issues pertaining to the cadre.
28. With this the President declared the close of the CWC and again thanked for all active participation.
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