Tuesday, July 23, 2019

COPY OF MEMORANDUM ISSUED TO DIRECTORATE ON OUR DEMANDS


To
Sh. P.K.Bisoi,
The Member (Personnel)
                        Postal Services Board,
                        Postal Directorate, New Delhi-110001

No.     CHQ/POA/1-71/2018-19                                                        Dated 22.07.2019

Sub.: Non-settlement of Issues pertaining to PS Group B officers arises due to placing IPs and ASPs in the same scale and out of the recommendations of 7th Pay Commission.

Respected Sir,

As you are aware, I along with my deputy had a brief discussion with your kind honour in the month of April 2019 with the request to settle our long pending anomalies but these are still unsettled. Sir, the DoPT has already decided the matter on similarly placed cases favouring almost all the department including CBDT and CBEC but is silent to extend the benefit to the PS Group B officers. Whereas, the IPs promoted/joined after 1-1-2006 had already got fixture with consequential benefit but far-far seniors who are now working in PS Group “B” are being deprived of the benefit given under 6th pay commission thereby placing all seniors at disadvantageous position. Following issues are again brought to your kind notice for early redressal.

1.         Non-grant of appropriate level to the PS Group B officers promoted after 1-1-2012 and fixture of pay even after completion of four years of regular service.

On the recommendation of 7th CPC, the G.O.I has accepted the grant of a higher pre-revised Grade Pay of Rs 5400 in PB-2 of Rs 9300-34800 with effect from 01-01-2016 to PS Group “B” officers but in the pay fixture Grade Pay of Rs.4800/- has been simply replaced with GP Rs 5400/- without allowing the benefit of pay fixation of FR 22 (I) (a) (1). It is so because as per 6th CPC orders for pay fixture under FR 22(1) (a) (1) was otherwise made applicable & admissible in GP of Rs. 5400/- (level 9) after rendering 4 years of service in GP of Rs.4800/-(level 8). When level 8 has been upgraded to level 9 apparently level 9 required up-gradation at the level 10. But contrary to it the benefit of NFSG has been suddenly stopped to Group B officer without any reason or speaking orders. Thus, all the officers who have been promoted after 01-01-2012 have been put to a loss of getting pay fixture benefit as required under FR 22(1) (a) (1) even after four years of service for which this association has raised this issue several times referring Ministry of Finance vides letter No. 26017/219/2016- Ad.II.A dated 10-4-2017 (copy enclosed as Annex) wherein it is clarified to the revenue department that since 7th CPC recommended only normal replacement pay level for Superintendents so NFSG introduced on the basis of 6th CPC recommendation will continue under 7th CPC regime by replacing the pay structure of pay band and Grade Pay with the corresponding Pay Levels/ Cells in Pay Matrix. Apparently, NFSG benefit when allowed in all the cadres leaving PS Group B alone which is discriminatory.

As such orders for grant of NFSG should be allowed to eligible PS Group B officers on completion of four years of service in Group ‘B’ with corresponding pay levels/cells in Pay Matrix. It is pertinent to mention here that NFSG is being allowed in all the cadres as given in the recommendation of 6th CPC. Hence putting PS Group B officers of the Department of Posts at a disadvantageous and detrimental position by not extending the benefit of NFGP is a great injustice. It is unambiguously clear from various GoI notifications that PS Group B officers are eligible for grant of non-functional up-gradation after four years of regular service in PS Group “B” by replacing the pay structure of Pay Band and Grade Pays with corresponding Pay Levels/Cells in Pay Matrix with all consequential benefits.

This Association has already submitted anomaly letter requesting for appropriate orders. It is therefore urged to kindly intervene and get the benefit extended to Group B officer of DOP also as did in other cadres in our department and officers of other departments too. 

2.         Request for redefining the financial benefits in term of 2nd ACP and 3rd MACP at appropriate GP to senior IPs/ASPs , consequent upon placing IPs & ASPs in the same GP of  4600/- w.e.f 1-1-2006.

        Sir, Due to hierarchical problem another anomaly occurred as a result of placing IPs and ASPs at the identical level of 4600/- w.e.f 1-1-2006 consequent upon implementation of the court case. These orders nullified the promotion of ASPs (Gazetted) and placed ASPs now working as PS Group B officer in a detrimental and disadvantageous position. Whereas 7th pay commission treated both the cadres as separate cadre and accordingly placed IPs in GP of Rs. 4600/-, ASPs in 4800/-.  

          Furthermore, consequent upon placing ASPs and IPs in the same GP of 4600/- corresponding to the old pay scale of 7450-225-10500 that ASPs never enjoyed even prior to 1-1-2006, the promotion already given to ASPs in the lower scale of 6500-200-10500 has become redundant and need to be discarded. No benefit either in the same scale of 6500 or higher scale of 7450-225-10500 was ever given in pay fixture as on 1-1-2006.  As clarified in DoPT OM No. 35034/1/97-Estt (D) (Vol. IV) dated 12.02.2000 and 18.7.2001, the ASPs are apparently eligible for 2nd ACP in the scale of 7500-250-12000 (GP of 4800/-) on completion of 24 years service. On the introduction of MACP, the ASPs become eligible for 3rd MACP on completion of 30 years of service in the GP of Rs.5400/-.

          In view of the clarifications issued by Directorate and DoPT, there is a need to conduct review DPC for grant of ACP-II in the GP of Rs. 4800/- from 1-1-2006 for those who completed 24 years of service as on 1-1-2006 and 3rd MACP in the GP Rs.5400/- on completion of 30 years of service with all consequential benefits. This association has already urged the directorate to issue orders for review DPC which is covered under the rules.

The Association requests your kind honour to kindly intervene and get the favorable orders issued on both the matters. Postal Officer Association will be thankful to you and you will see that the enthusiasm of the hard-working people is prevailing after getting justice with your act of kindness.

It is also requested that members of Postal Officers Association may kindly be given personal hearing on any convenient date so that we may put forth our demands in person. 

With warm regards and sincere thanks


Yours faithfully


(R N Yadav)
General Secretary
Postal Officer Association

Monday, June 3, 2019

DPC AND REALLOTMENT ISSUE


To
Sh. P.K.Bisoi,
The Mamber (Personnel)
                   Postal Services Board,
                   Postal Directorate, New Delhi-110001

No. CHQ/POA/1-65/2018-19                           Dated 03.06.2019

Sub:     Allotment recently promoted JTS officers to their parent circle and Convening of regular DPC for promotion to JTS Group ‘A’ for left out vacancies as per allotted quota of that vacancy year.  

Respected Sir,

 Postal Officers Association is thankful to your kind honour for convening JTS DPC for the year 2016-17 and allotting all the officers to their parent circle except two officers of AP Circle who have been allotted to far flung circles despite the facts that sufficient Group A post are lying vacant in their parent circle to accommodate them too. Sir, you will agree that there is acute shortage of PS Group B/JTS/STS manpower in almost all the Postal Circle and every cadre man is overburdened. Allotment of officers to other circle with belated promotion is adding further suffering of the officers. This is also adversely effecting the implementations of many upcoming projects in Department of Posts as officers in other circles takes time to adjust. 
Furthermore there is acute shortage of head of the Divisions which is being ignored altogether in some circles. Whereas some officers are being given convenient postings even on adjusting them at leave vacancies and some others are posted at far flung places though they have more convincing grounds. This causes resentment amongst our officers who are allotted to other places as did in case of officers promoted from AP Circle to odisha and West Bengal Circles. As such there is a need to formulate uniform policy on allotment of Group B officers on promotion along with timely DPC as per DoPT guidelines.
In this regard, a kind reference is invited to para-3 of the Department of Posts (Personnel Division) letter No.25-10/2014-SPG dated 09/07/2014 coupled with para-7 of DOP & T OM No.22011/9/98-Estt (D) dated 08-09-1998 wherein it is provided that a DPC may take into account all clear expected vacancies by retirement in the concerned grade as well as chain vacancies on account of retirement etc. in the higher grades which can be clearly anticipated in the same vacancy year.
This Association also place our distress before the high-ups for not taking of into consideration STS post while calculating vacancies for JTS posts. As per new RRs Group “B” officer having 6 years service is eligible for officiating on STS posts. Sir, prior to revision in IPoS and Group B recruitment rules, all the approved PS Group B officers with seven years or more were considered to officiate on STS posts. Now consequent upon lowering the period of consideration a Group B officer with 6 years of service would be eligible for promotion to STS posts. As such all the STS posts on which PS Group B officer are officiating should be considered as vacant for JTS DPC purposes . In many Circles a great chunk of Group “A” post are lying vacant and PS Group “B” officers are officiating against these posts constantly for several years creating resultant vacancies in Group “B” and imbalances thereof up-to IP/ASPs level.Hence convening timely DPC could be the solution to all these
Furthermore, JTS DPC for 2017-18, 2018 and now 2019 is either pending or due for which process should have been completed or commenced by now taking into consideration all the DoPT guidelines on the subject. The department has notified candidature of 19 officers whereas more vacancies should be for our quota as DPC for 2016-17 should have been as per old recruitment rules for which our quota was fixed @75%. In this regards association letter dated 17-10-2017 also refers, copy of which is enclosed as Annex-I.The total vacancies for the DPC of vacancy year 2016-17 should be 35 and not 19. 
In view of above, it is earnestly requested to kindly pass orders to (a) convene pending JTS Gr. A DPC for the year 2017-18,2018 and 2019 for all the vacancies meant for us. (b) issue immediate re-allotment orders of two newly promoted JTS officers to their home circle / choice station against vacancies already available in AP Circle so that they can function as effectively as ever and take active part in the process of quick transformation in the department.  
Favourable action is requested.
With Warm Regards.
              Yours faithfully, 


(R N YADAV)
GENERAL SECRETARY,
POSTAL OFFICER ASSOCIATION

Friday, May 31, 2019

INPUT OF POA ON THE DRAFT INSPECTION QUESTIONNAIRE


To
The Asstt Director General (PG),
Inspection Unit,
Dak Bhawan, Sansad Marg,
                        Postal Directorate, New Delhi-110001

No.     CHQ/POA/1-64/2019-20                                                  Dated 29.05.2019
Subject:  Review of Inspection Questionnaire for Branch Post Offices.
Respected Sir
Ref.      : Dte letter No. 16-3/2019-Inspn/2012-PE-II dated 20-5-2019.
  The department has issued the letter under reference to Postal Officer Association for providing inputs on the draft Inspection Questionnaire. After going through the whole text of the IQ, it is seen that the present form of questionnaire is an attempt to devolve responsibility on the inspecting staff which we always ready to shoulder. No doubt the IQ so drafted has touched each and every point but no care has been bestowed how inspecting staff will complete such a task within a day that too without any assistance.
2.           It is fact that with the invent of technology and Consequent upon introduction of new business branches, the Department of Posts has virtually changed  into a dynamic organization with projects like changing ambience of the offices, providing comfort to potential customers or visitors and various long lasting projects like Digitization of Records, Core Banking, Mail Optimization, Parcel optimization, e-commerce, Aadhaar Technology, Biometric Systems, cash less transaction through IPPB, CSI, DARPAN and what not. All these projects are being implemented with the support and incessant hard work of officers who are working at grass root level. It will not be wrong to say that the total responsibility for successful implementing the various innovative schemes has virtually devolved on us but the support that we require is not conferred resulting in frauds and other irregularities.
3.         Our feeder cadre feels over burdened from the beginning of his career as they have to do every type of work in his office may be of a peon in his own office, clerk & typist as it is a single man office who bears the brunt of all failings in the department being he be at the lowest rung in the administrative hierarchy.  No organization can last long with the service of its frustrated employees. In case department intend to get such a lengthy inspection carried out with the existing methodology of doing inspection, all existing Sub Divisions will require to be provided office staff and also posts of Mail Overseer need to be converted to Asstt. Inspector (PA cadre/System Manager) in order to carry out inspection in the given form in one day. Otherwise it will not be possible to attempt such a lengthy inspection by one officer in single day.
4.         If the conversion of Mail Overseer to Asstt. Inspector is not feasible; the Association hereby put forward the proposal of an Inspection Panel as an alternative. The monitoring system put in place must be carefully analyzed in relation to its objectives, and the norms and practices that are to be institutionalized to achieve the objectives, which can be congregated through a team of two to three persons instead of only two eyes. Another substitute to this proposition is bifurcation of inspection sectors i.e. scrutiny of administration. Technology, Insurance and Business development may be carried out by a member or a team while Audit/ Finance and Accounting Inspection along with Savings Bank enquiry may be done by another team or officer.
5.         Furthermore before implementation of given IQ, many changes in the system like integration between CBS, PLI & CSI application in DARPAN Devices is required, so that manual feeding of figures should be avoided & transactions performed in any of these applications are incorporated in BODA Report automatically. At present, BPM has to feed the figures of CBS & PLI manually to get these incorporated in BODA report. Further the figures of CBS & PLI are fed by the concerned account office through voucher posting which is not proper and prone to frauds. There should be integration between all the applications being used in the Department for effective incorporation & accountability into the government account. In such a case not much verification of account will be required.
6.         Also integration is required between DARPAN  Device & IPPB Device, so that the work done through IPPB Device is accounted for in DARPAN Device along with SAP, as presently IPPB figures are not incorporated in BODA Report generated through DARPAN Device, thereby there are different figures in BODA Report & Daily Account generated in the concerned account office in SAP.
7.         Non-reflection of figures in Daily Account in SAP on real time basis is a major hindrance in the smooth working of the Offices, as the figures are reflected in Daily Account even after a day or two, due to which many post offices are not able to tally their accounts on daily basis. In such an event real time verification will not be possible as desired in the report.
8.         Once this is done most of the reports could be generated one day advance without any change in the office premises through the system and in that way verification work could be possibly done within a day, otherwise two days will be required to attempt all the paras in real sense.  In the present scenario, it will not be possible to generate all the reports at the time of inspection. Moreover without integration of software, difference in the reports will be experienced.
9.         In this gleam, software may be designed or bought at par with the ones that are being operated in banks which amalgamates all the transactions done in CSI, POSA, POSB and IPPBs in one podium which can reduce the prospects of scams and futile exercises in BOs/DOs and during inspections.
It is therefore suggested that before revising the inspection questionnaire, action as suggested above may kindly be taken so that inspection may be carried out as per revised format. It will not be possible for inspecting staff to attempt all the paras with desired results until unless either two inspection days are allotted for Branch office inspection or support of clerical staff is provided to generate all the report for the dates, when inspection is to be carries out. Most important is integration of all the software for fetching the data automatically and there should not be any utility type option to feed the amount in manual mode.
                Thanking you
  
Yours Sincerely, 


(R.N.Yadav)
General Secretary 

Monday, April 29, 2019

5th and last letter given to Member(P) Sir on draft seniority list


To
Sh. P.K.Bisoi,
The Mamber (Personnel)
                        Postal Services Board,
                        Postal Directorate, New Delhi-110001

No.     CHQ/POA/1-60/2018-19                                                              Dated 22.04.2019

Sub:     Regarding Draft seniority list of PS Group B Officers as on 01.04.2017.

Ref:     Directorate letter No. 9-02/2019 SPG II dated 15.03.2019

Respected Sir,

It is to inform your kind honor that department issued two seniority lists dated 24-1-2019 and 15-3-2019 showing different seniority of Group B officers on each occasion. In this regards, Postal officers Association put forth its view point before the authorities against both the seniority list which we considered vital for its members and so as to avoid future complications. Copies of both the communications are enclosed for reference.

It is pertinent to mention here that the main reason for confusion in issuing correct seniority list is wrong calculation of vacancies under 75%, 19% and 6% quota and tilting cadre strength to one side destroying the already settled position. On the basis of recruitment rules the strength reservation in different quota is as under for which separate post based rosters have also been maintained:

Total Number of Posts
866
NO. of 75% IP line posts to be filled through Seniority cum fitness
649
NO. of 19% IP line posts to be filled through LDCE
165
NO. of 6% General line posts to be filled through LDCE
52

This Association several times apprised directorate that distribution of vacancies should only be as per quota under each category without increasing or decreasing the number of posts given in the roster point that could only be in the interest of both IP Line and General Line officials but nothing was done by the Department. In this, regard Dte. order No. 11-15/2007-SPG dated 7-01-2009 issued consequent upon decision of OA No. 657/HP/2007 also refers. The Chandigarh CAT bench in the OA No. 399/PB/2011 has also ordered to promote IPs under respective quota only. In this regards, directorate file number 9-67/2006-SPG refers.

The calculation of vacancies in any other manner can be against the principles of natural justice because reservation in promotion by seniority subject to fitness was introduced in 1972, subject to the some condition. In 1974, reservations in promotion by selection from C to B within B and from B to the lowest rung of Group A were introduced provided the element of direct recruitment does not exceed 50%. But in our case one day will come when above principle would tilt the balance in favour of 25% quota and eventually destroy the object of maintaining roster under fixed quota. The day will come when no promotion will be there against seniority cum fitness (75%) quota.

Furthermore, in PS Group B element of direct recruitment is not involved and in such case how department is referring to DoPT letter no. 14017/2/1997- Esstt.(RR)/pt dated 19-1-2007 is a matter of concern for the seniors waiting for their promotion as per seniority. Even the Chandigarh CAT bench while conveying decision in OA No. 399/PB/2011, has not taken this DoPT letter into consideration because it apparently applicable to reservation in promotion of SC/ST or promotion where element of direct recruitment is involved. The orders of CAT bench in OA no. 399/PB/2011 were not challenged in Hon’ble Punjab and Haryana High Court as did in other verdicts. Had this been done the aggrieved might also have got opportunity to place their view point before Apex court. Now at this juncture changing seniority fixed earlier giving benefit to these out of turn promotes is great injustice with those waiting for promotion to JTS even after rendering 33 years of service in IP cadre and completed mandatory Group B service condition.

In view of above, it is requested to kindly cause intervention and to fix seniority of PS Group B officers within respective quota against 649 posts through seniority cum fitness,165  posts through LDCE from IPs and 52 posts from GL officials. The recruitment done over and above to that may only be adjusted against future vacancies. Seniority list should also be circulated amongst all and enough time should be given to all members to represent and put their grievances.

With profound regards.

Yours sincerely,


(R.N.Yadav)
General Secretary
Postal Officer Association
Annex-I
To
Sh. A.N.Nanda,
The Secretary (Post)
                        Department of Post
                        Dak Bhawan, Sansad Marg
                        New Delhi-100001

No.     CHQ/POA/1-54/2017-18                                                  Dated 19.03.2019

Sub:    Regarding Draft seniority list of PS Group B Officers as on 01.04.2017.

Ref :    Directorate letter No. 9-02/2019 SPG II dated 15.03.2019

Sir,
           
This is regarding draft seniority list of PS Group B Officers corrected up to 01.04.2017, circulated vide letter referred to above. In a clear and unambiguous term, covering letter demonstrates the view that list needs to be finalized by 25.03.2019 so as to proceed with the DPC for JTS Group ‘A’. In this regard the letter dated 18-2-2019 written by this association (copy enclosed) may also kindly be referred to.  The Association further wishes to bring following facts before the authorities which are vital for consideration so as to avoid future complications.

2.         Directorate while declaring the revised results has categorically stated that these results are subject to outcome of numerous cases pending adjudication before different Benches of entire country by the effected officers of different circles. Pertinently, these cases/Linked cases need to be finalized first. When the results have not attained finality, then how a valid and proper draft of seniority list is made.

3.         Hon’ble APEX Court while deciding the SLP (C) No. 24725/2017 (arising out of impugned order dated 05.12.16 in WP N. 25931/2015 of Hyderabad High Court) in UOI & others Vs Konidela Remesh Babu & others, on 10.10.2017 has categorically clarified that promotion which has already been given may not be disturbed but the respondents will be entitled to be considered against any further vacancies by making suitable adjustment in future in accordance with impugned judgment. As such, law holding the field is that respondents are to be considered against future vacancies. Hence, Draft seniority list is violative of the directions of Hon’ble APEX Court.

4.         It is pertinent to mention that notification issued by the Directorate for conducting LDCE for PS Group B at much later stage, never calls for PS Group B officers in position to compete in the exam. Had such persons were allowed to appear in the exam, they would have got fair chance to appear and in a way would have protected their seniority? Depravation is, thus, writ large in that view.

5.         Draft seniority list has been circulated without keeping in mind the RRs of Indian Postal Service (Group ‘A’ posts), which prescribes for filling up 50% posts from amongst Officers of Postal Service, Group ‘B’ and Senior Postmaster Grade in the scale of pay of Rs. 9,300 – 34,800 with grade pay Rs. 4,800 in Pay Band- 2 with two years’ service in those grades rendered after appointment thereto on regular basis, who have successfully completed minimum two weeks’ Departmental Induction Training.

6.         Further Note below prescribes that where juniors who have completed their qualifying or eligibility service are being considered for promotion, their seniors would also be considered provided they are not short of the requisite qualifying or eligibility service by more than half of such qualifying or eligibility service or two years, whichever is less and have successfully completed their probation period for promotion to the next higher grade along with their juniors who have already completed such qualifying or eligibility service. Moreover directorate has completely ignored the decision given in O.A.No. 399/PB/11 dated 26.5.2011 of Hon’ble C.A.T Chandigarh Bench and not provided any opportunity to the officers promoted on the basis of that orders which is arbitrary discriminatory and injustice with seniors waiting promotion to JTS at the verge of retirement. Had this been done the effected officers would have opportunity to represent or go to Hon’ble High Court for justice but this has not done and department has fixed seniority by circulating final gradation list in 2014. Issue of fresh seniority list without giving opportunity to effected officers is discriminatory.

7.         Meaning thereby, attempt is being made to extend benefit to such persons by fixing their seniority in hurry and casual manner and above the persons who have already completed qualifying service. Moreover here element of direct recruitment is not involved. It is simply out of turn promotion through LDCE against 25% quota and seniority cum fitness against 75% quota for which separate roster have been prepared with fixed number of post which can neither be increased nor decreased, so fixing seniority of officers coming from 75% quota is injustice with senior officers. Besides all, name of officers promoted through seniority cum fitness in a particular vacancy year though now retired has not been mentioned. In such cases how seniority can be compared and checked. Furthermore once gradation list was approved in 2014 and objection at that time was settled, how the seniority of officers can be changed now when many of the officers have retired and the fresh list is not having their names.

In view of above, it is earnestly requested to kindly cause intervention and withholds the seniority list, which is improper and inaccurate from the point of various parameters emerged due to delay in conduct of exam and other aspects. Seniority list should also be circulated amongst all and enough time should be given to all members to represent and put their grievances. It is also requested to kindly given opportunity to hear the members of this association before taking further course of action.

With profound regards.

Yours sincerely,


(R.N.Yadav)
General Secretary
Postal Officer Association
  Annex-II
To
Sh. A.N.Nanda,
The Secretary (Post)
                        Department of Post
                        Dak Bhawan, Sansad Marg
                        New Delhi-100001

No.     CHQ/POA/1-51/2017-18                                                   Dated 18.02.2019
Subject: Draft Seniority list of P.S.Group ‘B’ officers as on 1.04.2016 – reg.
Ref : Directorate memo No. 9-02/2019-SPG-II dated 24th January 2019
Respected Sir,
Postal officer Association expresses its sincere gratitude to the staff of SPB-II Division of Directorate for issue of draft seniority list of P.S.Group ‘B’ officers corrected up-to 1.04.2016. At the same time it is apprised that the seniority list is full of ambiguities that needs rectification by taking the following into consideration before issue of the final draft. 
Most of the members of this Association particularly senior officer promoted against seniority quota and on the verge of retirement has noticed that above seniority lists has not been prepared correctly as their interest and rights for promotion to JTS have been completely ignored. No care has been bestowed while fixing the seniority as per given quota in the available sanctioned strength of 866 posts in PS Group “B” cadre. As per already settled position, 649 Group ‘B’ posts against 75% quota have been earmarked for selection on the basis of seniority cum fitness, 165 posts against 19% quota for LDCE from IP line officials and 6% i.e. 52 posts through LDCE for General Line officials. For all these three quotas separate post based rosters have been prepared by the department clearly marking the total vacancy earmarked for each quota without any dispute. This fact has been completely ignored affecting the right of senior officers.
It is also brought to your kind notice that when 165 (IP line) + 52(General line) = 217 posts alone are reserved under the 19% and 6% quota for promotion through Limited Departmental Competitive Examination from a particular line how about 220 junior most officers promoted through LDCE can be adjusted in the so called new seniority list ignoring the right of officers promoted through seniority cum fitness. This is despite the fact that more than 100 officers promoted through LDCE of 25% quota roster are already finding place in the seniority list. Apparently post based roster has not been consulted while calculated vacancies and now the present seniority list will further mar the promotion of officers promoted through seniority cum fitness. This shows that there was something grossly wrong with the stand taken by the department to adjust such promote at the cost of seniors waiting their turn in JTS even after rendering 31 years of service in IP line.
Furthermore supplementary DPC for the left out 23 vacancies for the vacancy year 2011-12 was not convened that also disturb the seniority of officers promoted against 75% quota meant for seniority-cum-fitness promotions of the respective year. As such 23 IPs of 1988 batch should be placed above serial number 225 of seniority list.  Moreover name of some the officers selection of those was kept in sealed cover and now promoted in respective vacancy year is missing in the seniority list. Name of officers listed at serial number 228 to 240 needs to be discarded being double entry. In the remarks column, the method of selection whether it seniority cum fitness or LDCE or GL has not been mentioned to check the inter-se-seniority.
It is therefore requested to revise the seniority list by settling the above ambiguity so that no one feels discriminated.
The Association solicits your lawful support and action. 
         
Yours sincerely,


(R.N.Yadav)
General Secretary
Postal Officer Association

4TH LETTER GIVEN TO MEMBER(P) SIR ON ALLOTMENT/ REALLOTMENT POLICY


To
Sh. P.K.Bisoi,
The Mamber (Personnel)
                        Postal Services Board,
                        Postal Directorate, New Delhi-110001

No.     CHQ/POA/1-63/2018-19                                                              Dated 22.04.2019
Subject:  Regarding revised guidelines on allotment / re-allotment of Postal Services Group “B” officers from one circle/unit to other circle/unit.

Respected Sir,

Postal Officers Association intends to bring to your kind notice that there is promotional hierarchical imbalance at different level of IP to Group B and JTS Group A due to miscalculation of vacancies while convening DPC and keeping extra share against prescribed 25% quota of LDCE. As a result department is facing court cases taking abnormal time in promotions and resultantly resorting to the officiating arrangements time and again or handing over dual changes of divisions to the suffering of cadre that further leads to deteriorating of postal services in some circle.
         
In order to avoid such an effect and the best way for improving the efficiency of a given task, the association has suggested many ways including demand for withdrawal of revised guidelines on allotment/ re-allotment of Postal Service Group ‘B’ officers and to execute transfer/allotment/re-allotment policy already in vogue but this has not been taken into consideration by the directorate.

The association can understand that new transfer policy might have framed keeping in view the filling up the gap of Group B post against 25% Limited Departmental competitive Examination quota over and above the cadre sanctioned strength who are otherwise also having long service to go. But this is also fact that on the other hand there are senior and much experienced officers when allotted to other Circles after waiting promotion for 25-26 years of IP service having family liability and no charm of promotion are the suffers.  

          It is therefore requested to your kind honour to help the members of this association to do away with the new guideline and to follow transfer/allotment/re-allotment policy already in vogue in the department. The existing policy also conforms to the guideline issued by DOP&T from time to time. The pending JTS and Group “B” DPC may also be convened where old transfer policy may be implemented so that uneven allotment may be avoided and right of officers are protected under their given quota.

An immediate action is requested.


Yours sincerely,


(R N YADAV)
GENERAL SECRETARY
Postal Officer Association 
Annex-I
To,
Sh. A.N.Nanda,
Secretary
Department of Posts,
DakBhavan, SansadMarg,
New Delhi-110001. 

No.    CHQ/POA/1-46/2017-2018                                                               Dated 14-01-2019

Subject:  Regarding revised guidelines on allotment / re-allotment of Postal Services Group “B” officers from one circle/unit to other circle/unit.

Ref.      : Directorate letter No. 9-23/2014-SPG dated 18-5-2018

Sir,
            Your kind attention is invited towards this association letter number even dated 27-5-2018 (Copy enclosed) wherein a request was made to your kind honour to issue orders to revisit the revised guidelines issued by department on allotment/ re-allotment of PS Group B officers to their parent circle. Sir You will agree that for effecting rotation transfers of officials posted on sensitive posts, Nodal Ministry had time and again advised to identify the sensitive posts and staff working in these posts and also to ensure that they are strictly rotated after every two/three years to avoid developing vested interests.

2.         Apparently when there was already a defined set procedure of DOPT on transfer policy that covers allotment/ re-allotment structure also there would not have any need for fresh policy. Despite having clear cut policy, which is otherwise not observed in many circles in present scenario so new policy has add much to the injury of our members effecting their efficiency. Hence request you to have fresh look on it.

3.         It is therefore again requested to your kind honour to pass orders to do away with the new guideline and follow the transfer/allotment/re-allotment policy already in vogue in the department. The existing policy also conforms to the guideline issued by DOP&T from time to time. The pending JTS and Group “B” DPC may also be convened early so that uneven allotment may be avoided and right of officers are protected under their given quota even when working on adhoc basis. The re-allotment of JTS officers / PS Group B officers working out of their circles may kindly be considered for re-allotment to their parent circles as per available vacancies.

An immediate action along with a line of reply is requested.
Yours sincerely,


(R N YADAV)
GENERAL SECRETARY
Postal Officer Association

Annex-II
To,
Sh. A.N.Nanda,
Secretary
Department of Posts,
DakBhavan, Sansad Marg,
New Delhi-110001. 

No.  CHQ/POA/1-31/2017-2018                                            dated 29-5-2018

Subject:  Regarding revised guidelines on allotment / re-allotment of Postal Services Group “B” officers from one circle/unit to other circle/unit.

Ref.      : Directorate letter No. 9-23/2014-SPG dated 18-5-2018

Respected Sir,

Directorate has issued the above referred letter revising guidelines on allotment/ re-allotment of Postal Services Group B officers from one circle to other superseding its earlier policies issued by the department from time to time. Sir, you will agree that there is already a defined set procedure of DOP&T on transfer policy that covers allotment/ re-allotment structure also. As such these guidelines are nothing but overruling DOP&T policies creating hardship to our members particularly promoted after rendering 25-26 years of service in IP cadre and have family liabilities on their shoulders during last 5-6 years of service or fag end of their service career. It is seen that new guidelines lay emphasis to help executive structure their enterprise to create accountability for results to which the association is also inclined. But at the same times the POA association would like to say that DOPT guidelines on transfer policy are not observed in many circles in present scenario and still these are interpreted for adjustments without any transparency.

2.         Moreover consequent upon introduction of new business branches, the Department of Posts is on the verge of conversion into a dynamic organization for which providing good working environment to the staff and comfort to potential customers or visitors is must. This all would be possible if the officer heading division is familiar to culture, adjustable in that environment and free from health or family problems. In addition, DOP&T circulars also lay down guidelines on postings of spouse at the same station, and postings of disabled Government servants/ parents of disabled children as such requiring no further revision if the earlier policy is implemented in letter and spirit without any favouritism by rotating officers as per given tenure. 

3.         Furthermore instructions of Central Vigilance Commission on rotation of officers holding sensitive post after every two/three years to avoid developing vested interests can be scrupulously followed in the parent circle by rotating officer on non sensitive seats in nearby division as per standard policy. As such framing fresh guidelines ignoring positive aspects is neither in the interest of department nor individual officer.

4.         It is therefore requested to your kind honour to pass orders to do away with the new guideline and to follow transfer/allotment/re-allotment policy already in vogue in the department. The existing policy also conforms to the guideline issued by DOP&T from time to time. The pending JTS and Group “B” DPC may also be convened early so that uneven allotment may be avoided and right of officers are protected under their given quota.

An immediate action along with a line of reply is requested.


Yours sincerely,


(R N YADAV)
GENERAL SECRETARY
Postal Officer Association